Public Comment

GENERAL
ZOOM has as part of the program -(for no extra cost)- Closed Captioning (CC). It turns computer voice recognition into a text transcript. Closed Captioning and show full transcript and the save option are only available when the person setting up the ZOOM meeting has activated these options. If you don’t see CC ask for it. If it can’t be activated for the current meeting ask for it for future meetings. 

The accuracy of the Closed Captioning is affected by background noise and other factors, The CC and transcript will not be perfect, but most of the time reading through it the few odd words, can be deciphered--for example "Shattuck" was transcribed as Shadow in one transcript. 

ATTENDEES 

For the online attendee, the full transcript is only available from the time the attendee activates Show Full Transcript. If you sit through a meeting and then remember 10 minutes before it is over to click on Show Full Transcript you will only get the last 10 minutes, not the full transcript. 

When you click on Show Full Transcript it will allow you to scroll up and down, so if want to go back and see what was said earlier you can do that during the meeting while the transcript is running. 

At the bottom of the transcript when we as attendees are allowed to save there will be a button for, "Save Transcript," you can click on the button repeatedly throughout the meeting and it will just overwrite and update the full transcript. If you lose connection during a zoom meeting your transcript will be from when you started it to the last time you clicked on save transcript. Clicking on the Save Transcript repeatedly as the meeting is coming to an end is important because once the host ends the meeting, the transcript is gone if you didn't save it. 

Near the end of the meeting, after you click on "Save Transcript," click on "Save to Folder." The meeting transcript will show up (as a download to your desktop) in a separate box as a text file. (These text files are not large.) After you have done your last Save Transcript and Save to Folder (after the meeting is over) you can rename the new transcript folder on your computer, and save it (re-read or send or share it). 

I created a “transcript” folder and rename transcripts with date first followed by meeting name. 

Remember, allowing us attendees to save the meeting transcript does not require the public meeting host to save the transcript (for public record.) 

Saving CHAT: There are three dots at the bottom (sometimes at the top) of the CHAT. If you click on these you should get a menu to save the CHAT. 

How to FLOAT / DETACH the CHAT or TRANSCRIPT from the ZOOM SCREEN so you can see one or both  

At the upper corner of the transcript and the chat there is a tiny box with an arrow. If you click on this the transcript and chat will pop out of being connected to the zoom screen. You can then move these on your screen for easier continuous viewing. 

If you activated the CHAT or the TRANSCRIPT and it has disappeared look for the header at the top of the zoom screen that says “exit full screen”. Click on that and you should see the CHAT or TRANSCRIPT again. 

Here is the link to ZOOM Support for attendees in how to save Closed Captions: 

https://support.zoom.us/hc/en-us/articles/360060958752-Using-save-captions#h_01F5XW3BGWJAKJFWCHPPZGBD70 

FOR THE HOST Creating / Scheduling a ZOOM Meeting 

HOW TO SET UP TRANSCRIPTS, CLOSED CAPTIONING 

When scheduling a meeting go to “Settings” scroll down to “Automated Captions” and allow captions, then allow “Full Transcript” and “Save Captions”. Once you change these settings, they will stay as part of your profile. 

Here is the link to ZOOM Support for how to set up Closed Captioning for a meeting or webinar:
https://support.zoom.us/hc/en-us/articles/8158738379917#h_01GHWATNVPW5FR304S2SVGXN2X 

+++++++ HOW TO CONVERT a YOUTUBE VIDEO INTO a TRANSCRIPT ++++++++ 

Open the website https://youtubetranscript.com/ 

Copy the YouTube URL into the box with “enter a youtube url” and click on go  

The transcript (not perfect, but very close) will appear instantaneously 

When Sharing a YouTube URL you can designate where the shared video starts. Click on Share. A new screen will appear with the URL. At the bottom of the Share screen there is a box Start at (it will show the time where you left off) type in 0 to start at the beginning or another time if you want the shared YouTube video to start at another point.